Rush Hour Driving Tells Us About Work Attitudes

May 7, 2010 by Daniel DiGriz  
Filed under Grab Bag

Driving is the best modern test of intelligence – so goes a maxim of mine. The tailgater, cell phone weaver and dodger, bad merger – these have simply failed a test of basic sensibility, priority, and correct assessment of cause and effect. Something else occurs to me about driving, though – specifically about rush hour.

NEW YORK - JULY 08:  Drivers and a dog sit in ...
Image by Getty Images via @daylife

Look at the desperation with which so many employed persons flee their place of work. Look at the abhorrence, so carefully concealed somewhat earlier (while still in the office), expressed as an almost mindless desire to reach a sanctuary – home, as quickly as possible. They don’t even have the benefit of arguing it’s about maximizing their free time – first, because the driving itself should be free time (they’re not getting paid for it) – second, because of the way they jam up the freeway, causing paralysis to all traffic, by refusing to drive at an even pace (the break lights blink and blink again), and by taking up even the smallest available space to drive on the bumper of the person in front of them. No, it’s not a rational response.

Furthermore, one watches the anger, the vehemence, the barely concealed violence with which some work-fleers snarl at anyone holding them up (e.g. anyone driving as though they own their own experience). Those of us driving on our own time want the experience to be peaceful, do we not? Comfortable, happy – not harried, desperate, vehement, miserable. One can only conclude, therefore, that many of the drivers fleeing the locus of their work not only are not happy about being there, but aren’t happy about anything even remotely associated with it – such as going to and from. Instead of a calm, leisurely, relaxed ride home listening to something uplifting or intelligent, they’re often roaring by, killing their mpg, while playing something more appropriate for bombing villages.

We’re not counting those who are texting while they drive, etc. It’s not fair to pick the least intelligent members of a group for analysis. And it’s not everyone or employees in general. Lots of employees take a leisurely drive home, relaxing, listening to music, not stressed unless crowded by the aggressive drivers around them.

So, I’ve crafted another maxim. A “rule”, if you will. Driving at rush hour is the best test of your attitudes toward (your) work. If your work is not the primary font of meaning in your life, or if you’ve given up on even that possibility, driving in rush hour will be a hell that you inflict on yourselves or others. Hopefully, you don’t drive at rush hour, if you work for yourself – that’s like driving during bar closing – it’s for suckers, if you can avoid it. When I worked in corporate life, some of us would stay late if we couldn’t leave early, just to avoid it. But when you have to, it’s a great venue for broadcasting who you are, how you think, and what your life is about. Driving is a language, like any other, and it telegraphs your basic impulses, your room for self-control, and your real attitudes toward people and life.

I’m a big fan of the job interview where the boss makes you drive during rush hour for a ‘hurried’ rendezvous at the airport. I think it should be rolled out on first dates and when considering making friends of acquaintances. I know that I’ve ruled out friendship or collegial relations with people based on observing them drive, even if they don’t know it. Driving is a way of dealing with people – I choose associates based on how they do that. But regardless of your willingness to pass sentence as I do, driving is still an intriguing form of conversation, telling us no less about how a person regards work than how they regard the people in the other cars.

Business & Client Expectations – The Arena of Technology

February 9, 2010 by Daniel DiGriz  
Filed under Work

One of the realities of client – company relationships is that, not infrequently, clients may not understand the meaning and significance or processes, protocols, technologies, and media that you must use precisely to maintain an efficient and effective set of client relationships. This can be especially true, if they or you work in a single-person or small office environment, or work from home. The other thing that can happen is that you and I may not understand the significance and meaning that clients have associated with technologies. We’re each working with  our own assumptions, and there’s a disconnect between business assumptions and client expectations.

A "beige" AT&T telephone.
Image via Wikipedia

In the area of technology, this is particularly common. The now classic book net.wars discusses how the internet came to be initially as a community of people who had certain protocols and standards for interaction that prevailed until online services (chiefly AOL) opened their gateways to the internet, spilling the first wave of people into the net who hadn’t played a role in creating these protcols, and largely weren’t aware of them. The best example is, of course, SPAM. It was AOL users, when first gaining access to usenet groups, that began to flood them with the first SPAM, starting a mutation of what was previously a more open and purely collaborative community into one that was necessarily more restrictive and protective. The F.A.Q. is a less negative example. The protocol for interacting in any forum, BBS (bulletin board system), or newsgroup has always been to first read the Frequently Asked Questions (F.A.Q.) before posting new ones. This both respects the users – keeping their attentions from being flooded with repetitive material and demanding redundant and wasteful effort in a collaborative environment – and also conserves storage, bandwidth, and general traffic over networks. If you came from an online service, however, it was provided initially by a corporation, not a collaborative community per se, and your expectations may have been to be able to post your question without reading anything at all, and to get an answer back from a customer service person. When the paying users of online services were let loose onto the more or less free internet, one of the things they brought with them was the view that discussion forums, newsgroups and the like were “help” forums, not *collaborative* communities.

The rules for each are different, obviously. In a collaborative community, you take into account everyone else’s time, attention, and interests before you post. The emphasis is on sustainability, more self-sufficiency and self-directed learning, and new questions and discussions should do what created the net in the first place – add to and extend what has gone before – grow it – further the development of the community itself and the technology that sustains it. In a help forum, the goal is to get your question answered quickly by an expert, regardless of whether it has been asked before by someone else. The result of these differing expectations was, as you can expect, that the original netizens (a term reflecting a sense of citizenship and civic-community responsibility – adherence to sustainable protocols for behavior) – the original netizens often viewed the newbies as uncivilized, arrogant in their demands to be spoonfed assistant by what are essentially volunteers and in the continual complaining over how things work, often without a lot of understanding of why some things are in place. The ‘newbies’ from the online services often viewed the original netizens as arrogant, “techno-geeks” who think you’re inferior or unintelligent if you don’t understand things, and too arrogant to “help” when there’s a document somewhere that explains the answer, and another document that explains the terminology used in the first document – which is of course, quite natural if these documents developed naturally over time, contributed to by a growing community of people who gradually learned their way around in a new society rather than paid $25/month (in 1993) for fast “walk-throughs” from large corporations like Prodigy, Compuserve, and AOL.

It’s no secret where my sympathies lie. I think you don’t barge into a community and demand it accomodate you as you pitch tent on people’s front lawns. And of course, having been involved relatively early, I have a strong respect for self-sufficiency – for people taking responsibility for their own needs to learn more – and for people who make an effort to learn instead of just demanding “walk throughs” all the time. But of course, I’m glad there’s a demand for training – I just insist that it be something we pay for rather than treated like something everyone else owes us. Community is where you collaborate by trading value for value – in that sense, you’re paying there, as well. If you just want the answer, not the community, and don’t want to contribute, then it’s got to be dollars.

A lot of the online communities have been transformed under the sheer pressure of humanity onto the internet, but a few exist now as services with paid memberships, precisely on the theory that if you pay, you’ll freeload less, though they work very differently than the service-oriented ones of the past. I’m thinking of a particular community that is mostly West Coast.

How does all this apply to business and work? Well, it’s precisely differing expectations that have to be managed in client-business relationships, and technologies and assumptions of protocol are the arena for working that out.

E-mail: Those of us that came from the world of typewriters and faxes, may not be aware of the many protocols. I have a colleague who used to try to treat it as chat. If I refilled my coffee before replying to an e-mail, I got back a bewildered response, a mere three minutes after the previous message, “Are you THERE?!?” Most of us know better, but a lot of people treat it like a walkie-talkie. Ever gotten or sent an e-mail that just says “OK”. Not every statement needs a reply. Then of course, there are people who don’t reply when they should. You make a substantive point and just never hear back from them. “Well, you didn’t ask a question.” All-caps is another one. It’s difficult to tell if it’s for emphasis, or if you’re shouting. So we end up sticking emoticons (smiley faces) on everything to make up for shouting. That piece of netiquette is well known. In corporate life, everyone loves to make fun of the person who hits “reply-all” to an e-mail from the CEO for a one-word response “OK” that then goes to all 5,000 members of the organization. It’s even worse when someone puts you on their “mailing list” and includes your e-mail address in the TO: or CC: line along with everyone else, effectively handing that ready-made “mailing list” to all the multi-level marketers he knows. Ever get that joke someone you know mails out to everyone in their address book? You know, the one containing that virus you got? Same thing.

Telephone: A much older technology, of course, but it has in fact evolved greatly. More and more of us are ditching land-lines for cell phones, or ditching cell phones for SIP phones (SIP is an internet protocol for telephony), etc. I make all my outbound business and personal phone calls in Skype. My inbound calls come to me as transcribed e-mails, allowing me to not interrupt my workflow. I don’t have a land line. And my cell is for emergencies, or for calling Google to get a phone number or address, if I’m away from home. But the way people talk on telephones has changed, too. My wife is a hair stylist, and a lot of her clients prefer to make appointments via text message. Cell phones are creating massive causes for car accidents, too – the mobility of communication is changing the protocols people follow. Some people think nothing of driving in two lanes while they chat about who is dating whom, or talking in a loud animated manner about things you’d expect to see on Phil Donahue when they’re inches in front of you in line for a cashier. I don’t even bother calling most clients on their land lines anymore – they don’t know why they have them, and neither do I, since they don’t answer them. The land line is more like “the voice mail line”. If I need to get through now, it’s the cell. But how business is expected to use the phone, even small business, is largely shaped by large corporations and paid subscription services. Sometimes people wonder that I don’t answer the phone 24/7 or have a staffer doing it. I can have someone do it, but you won’t get the expertise, so it’s just an appointment booking mechanism, and then the price of our services to the client has go to go way up. The overhead of having that staff around the clock as well as making all those appointments, and then hiring someone of equal talent and experience to keep them or else to do the work we’re doing for clients, means we now pay five salaries instead of one, just to answer the phone.

I figure not every client is my client, and just don’t do it. It keeps our costs to the client lower, my headaches fewer, and that’s a win-win for our target audience. As a small business, I don’t let large corporations set all the standards for me. After all, if we copied the way they build web sites, our clients’ marketing would suck. Small businesses have more flexibility to be more responsive than the large corps, and their advantage is in using it, not tying on tons of dead weight just to be “respectable”. If you want that, quit your business and go get a job. If you want to run your own shop, run it like your own shop. But you see, that involves considerations about how to manage expectations between company and client, specifically in the area of technologies. And should we, you may ask, put so much emphasis on technology as the arena for working this out? Yes. Yes, because what is contemporary technology in business all about? Primarily it’s about interactions and interactivity. From Twitter to live documents (like Google Docs) to Skype, it’s about connectivity, community (there’s that word again), and sociality (made that one up), and yes between company, client, and actually the rest of the world at large. And when that’s the case, when it’s a revolutionizing set of changes, as I believe it is, all these questions about our assumptions – our expectations – the protocols – the “rules” (as I like to frame them) – of our interactions come up. One of the things I’m continually talking about with my clients is how to be successful doing internet marketing in social media. The prime protocol – the primary rule – #1 – is don’t spam your audience. Don’t pitch them. Don’t confuse marketing with advertising. The surest way to alienate them and find twitter and facebook “useless” (which is something you convince yourself – not something that’s really what it is), is to keep telling them what you offer and how to get it. Instead, the protocol for social media – for the new Web 2.0 communities – is much, much more like what it was before 1994, than what it has been from 1994-2007. It is to give something of value away. To contribute by giving away your insight, analysis, information, expertise, and build a community through social contribution, drawing on your background and experience, earning you the place of resident expert. People who do that have no trouble ‘finding’ clients – the clients find them. The people who spam, find themselves in a pulpit without a congregation.

My advice, read two books. Tribes by Seth Godin, and net.wars edited by Wendy M. Grossman. Get yourself the picture of where we’ve been and where we’re going. It’s strongly related, because people are social animals, even the least social of us.

IM (instant messengers): Ever been in the middle of a really important thought, or activity, or finally trying to shut down, and up pops that <beep> instant message with “Hi. I saw you online”? Yeah, me too. It’s why I stay invisible all the time. Synchronous communication is for the absolutely lowest level of support in your organization. That’s why there are automated chat clients that do “automated support” for you, using artificial intelligence. If the chatter asks, “How do I reset my password?” the chat client dutifully responds with the link to the instructions along with some nice verbiage – “I have it right here, sir.” (it gets your gender from your client file, or guesses it from your name). If you have time to play that role in your business, by all means, put up one of those “Talk to me instantly” widgets on your site. I find synchronous communication to be a workflow-destroyer and, while it’s easy for clients to add me, I don’t use it for clients, I use it for staff. With e-mail, I can keep some structure and flow in my life. As an asynchronous communication form, it lets me have more than one client at a time, which is necessary to survive at all. I eliminate the expectation of instant responses, and usually set a standard of a reply within 24hrs. Ever seen those auto-responders that say “I’ll get back with you asap?” I don’t use them, but I understand why they are there. For one thing, the worst thing you can do to spam is auto-reply to it, thereby confirming your address as a sale-able part of the list, and exponentially increasing the likelihood of further spam in a never-ending snowball of e-garbage. Think before you automate. Some of us who have automated other things have, occasionally made mistakes, only to come back and find a serious mess on our hands. Wow, I can’t even tell you about a couple of things I’ve totally &*^%$-ed up that way. Automated payments, too. Remember that thing you thought you cancelled a year ago? Automate the expense, automate the payment, automate the renewal – argh! Anyway, managing client expectations for communications – synchronous vs. asynchronous – response time, times of day, etc. is key.

One of the things I always struggle with is how you make sure your clients know you work with multiple clients at once, so no you can’t stop and do six hours of straight work on their project on demand, just because they took the day off to focus on it. You may have six clients’ projects to touch that day. My best solution right now is to focus on turn-around time and response time. By conveying average turnaround time, up front, I am leaving myself free to have enough clients at once to survive, and hopefully communicating, at least subtly, that one client’s project is not all I’m doing today, one at a time, etc. If you’ve got good ways to get this across to set client expectations, please comment and add your advice.

Reminders: I send out action items frequently, and reminders if I haven’t heard anything in a few days. It’s interesting, because large corporations do the same thing, of course – I find the majority of clients appreciate it. Sometimes, if they’re feeling harried by other work obligations, and you’re dependent on them for deliverables to complete the project, they can feel pressured. Moreso, actually, because you’re a smaller business, your reminder is more personal, and it altogether seems more personal. This can prompt another exchange over it not being pressure, but just being what one client termed “due diligence” – staying up on it. We do what we can to manage the feelings of the recipient, but there are limits. If you’ve got ideas, please share them.

Online Documents:
One of our solutions to the above issue is live, collaborative, online documents (like Google Docs). We’ll share a list of action items and other project documents that we maintain online in a secure environment, so they can at any time see the updates. The challenge is, of course, not everyone is yet used to live documents. Most people still think of documents as something you possess, that may be on your hard drive, rather than an interactive construct that you share and collaborate on and maintain. The former is the Microsoft mentality, who finds themselves haplessly trying to copy Google with Live Docs, though without the fundamental reasoning behind it, and the latter thinking – much more in tune with Web 2.0 and with how businesses really need to work to be efficient and effective – is Google’s. I’ve seen large corporations struggle, to much amusement, with sorting out and exchanging and collaborating on different versions of documents as e-mail attachments, meaning no two people can work on the same document at once (it’s “checked out” to use Microsoft’s early term when they first tried this), or else you can, but then you have to have another person who reconstructs a new version of the document out of the pieces worked on by each team member. That’s 2009 productivity for ya! So many useless jobs that technology gives us a way to live without. All it was waiting for was the motivation to waste less money. The only comforting thing for those of us that compete with big corps, is the assurance that they’re just finding different things to waste it on – it’s moving the peas on the plate, not making them disappear. Anyway, if you’re really, really not experienced with much beyond e-mail, the concept of a shared document, and even creating an account or logging in to see it, may be new to you. A lot of people get stumped, so it’s not the only solution. We fall back to e-mail until those clients’ own companies’ needs demand that they catch up.

Filing: That brings up e-mail again. Ever been asked for the same e-mail again and again – the client can’t find it, or deleted it, or doesn’t know what folder he put it in, etc.? It slows him down – he has to e-mail you to get his e-mail. And of course, it takes a bite out of your productivity and efficiency. This is why you’ve got to charge a substantive fee for your work. Because you’re going to serve as either tutor or efficiency triage for a percentage of your clients – one or the other. I’m not trying to pick on clients. I like my clients, and you probably like yours. What I’m saying is that we also have to talk about, and they about their clients, how you manage those expectations and what are the results. If my client is a real estate appraiser who is constantly having to stop during the day and take “What’s the status?” calls from his clients, he’d benefit from pro-active status updates – which is something my company uses, too. You get your clients started, then when they call, you wean them off of the phone, “Oh yeah. I sent you the status this morning. Did you get my e-mail?” Not an accusation, just always including the point that there’s another process already in effect, that they’re being taken care of. In the same way, we provide pre-designed tutorials at the completion of every project. And the tutorials indicate that custom instruction is also available for a reasonable fee. That sets the expectation. Before that, some clients would wonder why hours of custom instruction weren’t included in the spec. Now, we set the expectation by being proactive and also offering alternatives. That’s not all we do, but it’s enough to make the point here. Offer self-sufficiency and self-directed learning – offer the F.A.Q., so to speak – but make the “walk through” available for a fee. That’s the hybrid of the two protocols we described at the beginning.

Calendar Items:
We send these and not everyone knows what to do with them, which is to be expected. They’re a protocol in corporate life, or in large offices with shared networks (server-installed e-mail/calendar applications like Outlook) where lots of meetings take place. Still, it works more than it fails. Some clients treat it as a confirmation, some as an invitation, and some as a calendar item. We love it. Rarely, but still sometimes, we get back “what am I supposed to do with this?” or the client gets confused over time zones. More commonly, because the client isn’t using these productivity tools in his own office, the client forgets about the appointment and is surprised at our call, which is exactly why calendar items were invented. Whether you are a one-man shop, a contractor, or working in an office of two people, calendar items can increase your productivity and minimize disparities between business-client expectations. I recommend Google Calendar. It’s faster and easier than Outlook (time is productivity), it’s compatible if your recipient uses Outlook, Lotus Notes, and a host of other e-mail/calendar applications, and it offers extra features if you’re a Gmail junkie like me.

Attachments: Ever ask for a .jpg or .gif and get a word document? Sometimes, you can’t even pull the image out of it without Microsoft reducing the quality down to garbage. Ever send an attachment, and your recipient has trouble viewing it? That’s why PDFs are helpful. Send a .jpg or .gif which is smaller and quicker, and your client might open it in Microsoft Picture Viewer which comes with Windows. Not only is the size it shows not real (it scales it without telling you), but your client might have trouble even finding an application to open it. What if it opens in Paint for them? It can be slow, and confusing. In the area of graphics, for that matter, it’s a very large number of people who can take photos but can’t locate them on their hard drive to attach and send to you, let alone crop or resize them (especially if Picture Viewer is displaying an scaled down size, when the real size – if they take photos at full resolution – is bigger than the wall behind their monitor). Attachments can be a pain. What I do is keep an eye on what my clients use every day, in their own profession, and that’s the format I prefer for that client group. If in doubt, I send PDF. A PDF printer driver is essential. Without it, your Word doc is going to open in Open Office, or vice versa. Your .jpg or .gif may be hopeless. Your Excel sheet may open in Excel, but if their default template is messed up, all the columns might get reset to standard width or something like that. What if they’re on a Mac, and you’re not? It’s not worth it. I manage client expectations by sticking with a cross-platform file format like PDF.

Social Media: What about Twitter, Facebook, and LinkedIn? I’ve had friends write things on my wall that I’ve had to delete, because my clients see them. I’ve had clients spam me, just like I’m one of their clients, because they’re hitting their entire contact list. It can be confusing if you haven’t learned the protocols and netiquette of being a netizen to graduate to understanding effective use of Web 2.0 social media. That’s why we teach this stuff, and provide consulting on it, etc. It can be used effectively, and it can be frustrating if you charge in not knowing how to do it effectively. I set up a blog for a colleague who promptly created an ideological flame war with it. I knew it would happen, but it was actually a good learning experience. You bring the assumptions of what you’re familiar with in other venues, and have to discover that “how the world works” isn’t really how it works – it’s just how it works in one place, at one time, among one group of people. The world is big. And if you see the world as big, the world is bigger. Remember, as we wrote about personality types and personality-based marketing, you are not normal – 75% of your clients are specifically *not* like you – they have a different set of assumptions, needs, and a different focus and direction. If you market to yourself, you sell 25%. Better put, you rule out 75% up front and pitch to a quarter of your audience. If you market to everyone, you’re at least reaching all those that are currently in your auidence with your message – then whether you grow your audience, and how they respond, is about the other things. The world isn’t the “how the world works” – that’s just my version – the quarter I’ve carved out. The world is also the 75% you don’t know. Anyway, after eventual frustration, the blog became an abandoned blog, like so many. But now the opportunity exists for him to rebuild, taking lessons learned – not overreacting by restricting discussion – monoblogs are overrated – not simply dumping the entire medium – “social media doesn’t work for me” – no, you weren’t working for social media – it’s you, not it, that must adapt, or else yeah, you’re tossing that audience away – that’s ok, more for the rest of us. :) Not to be cute, the point is that it’s a learning curve. Social media, whether for you, or your clients, is not Web 1.0. It’s not a “web site”. It’s not waiting for you to charge in with your existing assumptions.

It’s like 1994, when AOL allowed their users access to the internet. Do you go in and alienate the people that are already there, or do you choose to humble yourself, learn, and gradually come to understand the rules – the protocols of community in the new environment. Do you park on someone’s lawn or do you check into a hotel, visit the diner, and get to know the local vibe? Social media is a great venue for learning once again to learn, to become more self-sufficient in technology and, if you do that, you get to build amazing business potential. Rember the first spammer, who saw the gateway to the net as a license to blast every Usenet newsgroup with advertisements for multi-level marketing? That could be you, also. Ever seen a blog that was a series of ads? Or just a huge portrait of an otherwise boring personality? Here’s my favorite color this week. The rule is value. Give it away. Contribute. Focus on that, and only that, and all the rest follows. Your brand isn’t your logo, it’s what you say and do, folks. Social media is a great clarifying process. Your brand is who you are. It’s the substance too, not just the image. It’s the man and the mask – it’s both.

That’s it. Yeah, I know my writing style is unusual. It’s not wrong, tho. It’s part of the delightful incongruity that is me. As always, I hope it was helpful.

Skype Culture & Cell Future

August 20, 2009 by Daniel DiGriz  
Filed under Tools

Skype, by the way, has flaws, but it’s really made having a phone number superfluous except for anyone that will only use a regular phone or isn’t on the net a lot or doesn’t take it with them where they go, or have it waiting there for them already.
Image representing Skype as depicted in CrunchBaseImage via CrunchBase

Case in point: I thought of spending $60/year to set up a regular phone number in Korea that rings on my Skype, wherever I happen to be located, and on whatever computer I happen to have it turned on for at the moment. A little more for voicemail, in case I’m absent. But what’s the point? My brother over there has Skype, and he’ll just call me free through Skype. So, the only people who would need to use such a phone number are people who must call me on the go (from their cell) or who aren’t necessarily skype-savvy. Clients, in other words. And I don’t want clients reaching me instantly. And neither do you – it’s pretty hard to multi-task (to get much real work done) if someone always wants virtual face-time on demand.  Customer service lines are overrated – they mostly give you feel-good buddies, at a premium cost. I have most business lines set to go straight to voicemail and e-mail me the wav file.

Besides, for family and cell phones, there’s skype for cell phones – same with google talk, etc. So what’s the point of exchanging numbers based on some land-line schema with country and area codes?
In doing a lot of interviews via skype, I’m impressed by the sound quality. For a 2-way video call, you need lots of resources, but conference calling is built in. I even skyped into a regular “landline” 800-number conference call. At one point, I cranked my mic to max, and sounded like Zeus breaking through the conversation. The rest of the time, i left it on mute and listened while I multi-tasked.
Image representing Earth Class Mail as depicte...Image via CrunchBase

This whole phone number system is predicated on the land-line model, which is more or less predicated on a postal address model. It’s like that company that’s trying to virtualize mail by assigning an e-address that exactly matches the physical address of every site in the US. What’s the point of that? They tell you it’s so businesses can sign on w. them and send statements etc. to a virtual address. Sounds like e-mail. You won’t send statements through e-mail, but you’ll send it to some virtualized street address on the internet? I’m still trying to get various banks and utilities to stop sending me their darned paper – so who knows – they’re still in the Jackie Gleason era – they probably dial the operator to ring up a customer.

I don’t want to be tied to a physical location. What’s that about? The whole point of services like Earth Class Mail is that you’re free to be anywhere. Don’t tie me to a street address that you plan to take away if I move, or that serves as a gps locator of my position, or that sentences me to mere locality. I want to cover lots of markets, work from anywhere I choose, and not have to wait on an unnecessary delivery service or method that can’t keep up. If the two Bobs from Office Space were to get ahold of the postal service, they’d ban everything but delivery of products. Even mission critical documents can be signed and delivered faster, easier, with less manpower and cost, and quite legally electronically. And if they got ahold of land line phone systems, they’d just close them down entirely. Why rig up two cans and some waxed string, when you can just walkie-talkie across seven continents or, again, Skype it?
E-mail and web-calls are almost the same technology – they’re just different forms of communication – syncronous and asyncronous. You get different nuance and usage from voice and text, too, but the main thing is whether you want to talk now and drop everything (for the warm feeling or because voice is the point) or talk whenever (keeping you productive). There’s a place for both. I use voice for initial consultations, and try to keep it to text for everything else. It makes sense for everyone involved – I need them high quality, inexpensive, and infrequent, but there consistently. Web calls are really closer to chat with voice, than to e-mail, though, and you’re not really living unless you turn off your darned messenger. It gets old trying to capture that one particular thought and ping ping ping “Hi there buddy! How are you?” But there’s a place for it. When I work in plain sight of several people, I still don’t get up and walk over and waste time and attention for multiple people in a mini-meeting – I send my question through IM and keep working.
I think land-line style numbers that model street addresses, will be doomed one day, along with a lot of paper-based mail. Skype has spam, like e-mail does, but can be dealt with fairly effectively these days. SIP phones are sweet, too, but most consumers won’t rely on them, yet. Gizmo is up and coming, especially w. the Google partnership, and I hope they do well. I’ve got Gizmo and Skype, both. In the end, even cell phone calls may be doomed – I hope so – especially w. the advent of wifi phones. A “cell phone” should be a small wifi computer with lots of communication apps, like Skype, Google Talk, and it would be darned nice if they had a built in scanner so you could search and destroy paper documents on the go.
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Work in The New World

January 15, 2009 by Daniel DiGriz  
Filed under Grab Bag

Enron Creditors Recovery CorporationImage via Wikipedia

The Future: One day I will not live in a house. I will live in a 500 square foot (or less) apartment. I will live in enough space to accommodate cooking, sleep, and bathing. My office will occupy the space of a small desk, but it will be entirely portable. I will be able to take my business in my briefcase to anywhere. If the briefcase is lost, I will be able to replace it for a few hundred dollars without my business missing a beat. I will be able to operate from any nation. I will not own a car. I will live, usually, in a large city where all of this is not only possible but easy. I will have no garage, no carport, no lawn, and no utility room. My home will be a garage, where we park for a while, but it will not be the sum of my life, or its meaning. Work, on the other hand, will be just that. In other words, what was once the end will be a means, and what was once a means will be an end.

The Recent Past: Much of the cubicle nation is working in a 21st century world on 20th century technology with a 19th century work model. People in the average office still use paper to store information. They still share it with paper-based machines – copiers and fax. Their phones are still connected to cables. The still physically attend meetings, often by plane. They still install software to hard drives. They still say that this or that technology or telecommuting will never take off. Most of the buildings are garages for two things: people (who could be working off site) and paper (which could be stored online – or warehoused off site for government agencies that haven’t caught up yet). Some of them think that all their people gathering like eggs in a crate is part of a culture of “being personal”, but what of the personal cost? Or else it’s accountability – but that’s an issue for employees – if they hired contractors and subjected the accountability to the open marketplace, or implemented a results-only workforce, they could monitor results instead of activity. This lagging behind is not disconnected from a general failure, and not just in traditional behemoth companies, to catch up to the culture of work that is emerging. It is a culture that is highly mobile, transitional, project-based, or performance-driven, and often inherently and universally outsourced. And yet, the tremors that signal the tsunami coming over the horizon, are thought to be only the momentary fluctuations of a stable market.

The Distant Past: Our grandparents encouraged us to start out at the bottom in some apparently rock solid company, work up from there, obtain more responsibility, buy that house, save money until retirement, and pass on the remainder to children. Their children encouraged us to go to college or technical school and start in the middle (as the middle got bigger) – the future was Enron. Both encouragements were a description of a world that had changed by the time they told us about it. This time the change is comprehensive – an overhaul, not an adjustment.

The Beginning: The post-WWII generation embraced and inculcated into their children a lifelong quest for acquisition – acquisition of specific things. Some cultures even refer to them as the keys to success: university degree, respectable job, respectable house, reliable car, supportive spouse. Increasingly, though, these either matter less, don’t matter, or are being reconsidered and redefined.

It’s Over: There’s a film depicting Bobby Fischer, child chess prodigy, holding out his hand and offering his chess opponent a draw. The opponent says, “The game’s not over yet.” Bobby replies, “It’s over. You don’t realize that it’s over. Twelve moves, or you can take the draw.” The world has changed like that.

The House: Location matters far less in a global economy, so owning a house isn’t carrying with it the esteem it once did. It isn’t the sign of wealth and accomplishment that it was after WWII – it may actually be a sign of being behind the curve, if you’re tied to it, and it represents the sum of accomplishment. The mortgage crisis underlined this: a house is a balance sheet item. If that $500K would earn more in another investment, when you subtract the cost of renting, then it’s bad business.

The Car: Cars are losing their romance. Places in the world that depend on cars as the primary transportation infrastructure may eventually seem like they still drive covered wagons. What about going to work? Perhaps fewer of us will be doing that. “It’ll never change. There will always be cars on the road.” You can just hear the reassurances of the status quo. We also heard, “There will always be fax machines. Cell phones will never replace landlines. I’ll never use e-mail.” Before that, our recent ancestors heard, “Air transportation has no commercial future.” and “These horseless carriages will never replace a good mule.” Etc. The recent crunch has slowed car sales, and fuel use, indicating that we can indeed do with less. We won’t, collectively at least, forget this.

University Education: Education is now just socialization and information. The age of transforming individuals into great thinkers went the way of traditional universities, following the mediaeval model (one I happen to like). What’s left is accessible online, and often for free. Even the Ivy League can be had just as easily in Dubai as the US. Great thinkers are not those who excel at going down the well-beaten path of tradition, but will be found among those who turn tradition on its head.

Retirement: Retirement made sense when labor was back-breaking, physical, non-automated, dangerous, dirty work that took a heavy toll on the body, and eventually broke it. Now the worst thing for your body is sitting in an office eating candy and lunching on fast food. In the emerging economy, we’re not breaking our backs from labor, we’re straining them from getting fat. Retirement hasn’t made practical sense in some time. It doesn’t make vocational sense, either. With this much ubiquitous opportunity, why would anyone spend 60 years doing something they don’t particularly like, in order to spend their twilight years (the age which begins at the exact statistical point that a large number of us begin to die) doing what they want. In an age of continual access to information, opportunity, and every imaginable experience, why defer the life you want? Besides, work, not some far off cessation of work, is supposed to be the primary vehicle of meaning in our lives. Instead of postponing our lives while we work, we have immense opportunities to do the work we want, or at least use reasonably delightful work that can subsidize lengthy stretches of even more meaningful activity. It’s not really that hard to spend a month in Korea. The culture of new technologies and economies encourages pulling life back off of the shelf and putting it into play now. We were once told we were being responsible by deferring life – now, perhaps, we’re just being dull.

Marriage: The initial stigma associated with getting a date online is gone, except among those who just can’t absorb the implications and benefits of technology fast enough. Eharmony made it mainstream. Marriages that were once arranged at grange dances among partners no more than 50-miles from their birthplaces, are now frequent among those 5000 miles apart.  The jury is still out on the results, but one thing is certain, the search is easier, and the implication is that marriage can’t easily retain its status as a major meritorious accomplishment.

In Sum: Knowledge is no longer unavailable to the “slow students”; epistemological speed is often measured in how fast and effectively you can Google something. Being clever is generating more value than having a degree – which may represent your creativity, or may just as easily represent your ability to get a guaranteed loan and follow general instructions that are repeated over and over. It’s now possible to conduct a serious business out of a backpack while living in a hostel. Getting around is easier than ever – the car you own, depending on where you live, may be the last car you ever need to own. Ubiquitous WiFi and cellular has made social networking the basis not only of romance, but of business. In other words, the old system – degree, job, house, car, wife – is being met with the extended hand of a cultural Bobby Fisher, and the tremors of change are being felt and mistaken for a momentary financial setback or two. Where it isn’t dead, it’s being redefined. Where it isn’t useful, it’s going the way of the dinosaur.

Life Modification: One of the key results of ubiquitous internet and global placement of fiber, is the personalization of individual existence and subsistence. Life modification is now the rule. The idea that we all follow a herd-like model is replaced by a culture steeped in continual self-expression (e.g. blogging) and pervasive communication (e.g. Skype). The new entrepreneurs who thrive in this environment will break the rules – they will be, inherently, heretics to the old way. Most will keep it for themselves, perhaps, but the social entrepreneurs will even make the world better, and perhaps help to save it. Work is too interesting now to be just a way to get useless stuff. Besides, stuff has to be stored – more bloat, less mobility, less flexibility, less adaptability, less stuff. Smart life-modders will go lean and live strong.

The Heels of Culture: The .com bubble demonstrated that a technology update waits for a cultural update. Technology itself doesn’t increase productivity, expand options, or empower individuals. Technology requires a commensurate culture shift, and you can’t learn that from a degree-granting institution, because the world is changing far faster than they can catch up. For the “freaks and geeks” from two decades ago, this is a very good thing. “Success” is not only no longer measured the old way, it’s not dispensed the old way, and its economic and social meaning is radically altered.

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Business phone under $40

August 11, 2008 by Daniel DiGriz  
Filed under Tools

The Motofone F3. For one thing, it’s an act of dissidence, like entrepreneurship, so I like it a lot in that way: it’s been called the anti-iPhone. It’s the opposite of the culture obsessed with texting and constantly communicating with little of substance to say.

What it’s not: I use my phone as a phone. I don’t need it to take poor photos and play bad music. It’s not a hobby, it’s a tool. I plan to be on it when I have to, and not when I don’t. I don’t have a land line – I can’t see the point, since I need to keep my business with me, and I like sim card technology (pull the brain, dump the phone, put the brain in a new phone), so I need a truly portable phone that seriously rivals land line capability.

What it is:
  1. High durability – no glass and it’s practically armored, but scalpel-thin. You can drop it, throw it, stand on it, run over it repeatedly on gravel, toss it off a roof, then pick it up and make a call. No joke. Youtube videos abound putting it through just such abusive paces. It’s like the old 20-pound Bell phones (which were great for clobbering burglars), but this is the shuriken of phones.
  2. High visibility (read it in direct sunlight). It reads like writing on paper. Shine one of those Homeland Security lights in your eyes and at least you can call your lawyer.
  3. High battery life (if you get the GSM model – if you’re stuck in a CDMA contract, I’m sorry, but at least there’s a version for you). The battery life is due to the same reason (it’s got a display based on e-paper*, which only uses battery when the screen changes, so it’s always on, but with no video drain)
  4. High call clarity – the best there is – sounds like you’re next door (I don’t need my clients and I to pay more attention to reception than to each other)
  5. Flexibility – I got the unlocked version, so it’ll work on nearly any sim card provider in my part of the world (either a plan like AT&T or T-Mobile or pay as you go, in case you’re on the lam – or just prefer to live like it – no ties, ready to drop and go at any time)
  6. Economic justice: it’s under $40 – it runs what a decent landline phone might cost in a discount store. It costs less than a month of service from most providers, and you own it. After all, why should I carry around the crown jewels, or have my equity, debt, or wealth tied up in telephone? Why should a phone cost as much as a mortgage payment, and need a contract to secure? Live light where you can – not to is a grave thing.
In short: it’s got everything I need for business (and nothing I don’t) – especially true if you’ve already got a computer where you work or carry one with you (for you backpack entrepreneurs). I see those Blackberries. I just can’t get hip to needing a holster in case I get a call. If I’m going to wear a sidearm, it’s going to go blam blam – not come with an Usher ringtone. Of course, I carry a filofax, but I still think those are more useful than a Blackberry, for much the same set of reasons. And… my scalpel-thin Motofone F3 fits inside my filofax nicely (or the smallest pocket I’ve got). For you tough guys in t-shirts, roll it up in the sleeve like a cigarette pack in the 80s. Shoulders make a man look like a man, anyway. Or so I’m told. There are all kinds of creative places you can tuck a phone like this.
Other benefits: No menu (it’s not a computer, it’s a phone): for you uber-geeks, can you imagine Spock having to go through the average cell phone menu on a tricorder? Set your phasers on snooze. Physical signal and battery meters: I don’t have to touch my phone to know the charge and signal strength. Super loud ring, or you can set it to jiggle. Candy bar style with keylock: minimal moving parts, and nothing to flip or slide open. A single jack (for power, earpiece, etc): that’s right, no bluetooth, but excellent speaker phone, and so light and thin I can just hang it around my mirror, set it on the dash, or balance it on my head in a conversation.
* e-paper, in case you don’t know, looks and flexes kind of like ordinary x-ray paper, or a film negative – but it’s a computerized display – in other words, it’s literally “computer paper”. You might think I’ve been smoking too much Star Trek, but I remember in 1997 when I drew an example from nanotechnology in a room of young university scholars and they wouldn’t believe there was such a thing – now even the junior colleges are offering courses on the ubiquitous subject. “I have seen land… it does exist!” -Waterworld. In short, the Motofone F3 is the ultimate high-tech low-tech phone. So when someone says, but “You don’t have a camera or mp3!” you can say, “Yeah, but your phone still has a little glass screen, doesn’t it? That’s adorable – so retro. Got menus? Yeah, I thought so. I just can’t see carrying around a kiosk. Not into antiques, but to each his own.” Enjoy being a smart aleck – I do. One of my ‘employment’ benefits.

** One web comment says there’s no indicator that the battery’s about to die. Actually, when the drop dead meter reaches maximum, it starts blinking to let you know you’ve got maybe one call left. But given that the meter is always visible, without even touching the phone, it’s hard to see an issue.
Update: And now it’s available even cheaper still ($19.95) as New Egg deal: Motorola F3 Unlocked GSM Bar Phone with Speaker Phone – OEM
Update 6/2010: Still going strong. I still love this phone.

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  • Daniel DiGriz

    • Bio: Daniel DiGriz is an internet marketing consultant with a variety of interests and broad experience in several fields. He's been engaged in writing and publishing for 27 years, corporate training, education, and instructional design for 17 years, and sales and marketing for almost 10 years. He started his first business at age 12, taught English for three years in South Korea, and ran a landscaping company for 10 years. Currently he is president of Market Moose, a limited liability company that helps small businesses create an internet marketing plan, which also operates MixMySite and UnusualRealEstateSites - sites for real estate professionals who want to do online marketing. Daniel also serves as Marketing Consultant for Free Agent Source, a corporation that provides services to independent contractors who want to negotiate successfully with major corporations. Daniel founded the Rules of Work blog during the onset of the mortgage crisis.
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